What are bank accounts

The Bank Accounts module in Vault Synapse is a centralized space for storing, viewing, and managing all company bank account information in one place. It provides finance teams, managers, and other authorized users with a clear, real-time overview of each account’s details, balances, and related records. 

Bank accounts are more than just a list of numbers — this module acts as a financial hub where you can track essential details such as account names, associated banks, account numbers, currencies, and current balances. It is designed to help you keep financial data organized, improve transparency, and make it easy to retrieve information whenever needed. By enabling interrelated modules like Contacts and Documents, you can quickly connect accounts to their relevant stakeholders and store all related files — such as contracts, account opening forms, and compliance documents — in one secure location. 

Whether you need to check the available balance, verify transaction history, or manage accounts for different branches, subsidiaries, or business units within your organization, the Bank Accounts module ensures all this information is accessible in just a few clicks. You can add, edit, or deactivate account records as needed, and each account record acts as a complete profile containing its details, linked addresses, assigned contacts, stored documents, and historical balances. 

Accessing the Bank Accounts module 

To open the Bank Accounts module, go to the Financial Module in the main navigation sidebar and select Bank Accounts. The Bank Accounts dashboard will display an overview of all existing accounts along with their key information, including account names, bank names, account numbers, currencies, and current balances. 

From this dashboard, you can also add a new bank account, update existing details, or navigate to linked documents and contacts for further context. The interface is designed for quick navigation so that you can move from a high-level financial overview to specific account records without losing time. 

How to add a new bank account 

To add a new bank account, go to the Financial Module in the main navigation sidebar and click Bank Accounts. The Bank Accounts dashboard will open. Use the Add New button in the top right corner to create a new bank account. A modal window will appear. 

Fill out the following fields: 

• Choose Your Bank (required) – Select the bank from the dropdown menu or create a new one.  
• Bank Name (required) – Enter the name of the bank.  
• Bank Details – Add any additional information about the bank, if applicable.  
• Bank Address – Fill in the bank address fields or type the address in the box above the address fields.  
• Bank Contact – Enter any relevant bank contact details.  
• Account Name (required) – Give the account a name, such as “Savings,” “Salary,” or “Incoming.”  
• Account Description – Add any extra details about the account.  
• Account Number (required) – Enter the account number.  
• IBAN – Enter the IBAN.  
• SWIFT – Enter the SWIFT code.  
• Currency – Select the currency for this bank account from the dropdown menu.  
• Is Active – This option is checked by default. 

When you have completed the form, click Save. 

How to edit bank account details

Open the Bank Accounts module and click on the bank account you want to edit. The Bank Account Details page will open. Click the Edit button to open a modal window. Update the information as needed, then click Save. 

How to make bank account details inactive 

Open the Bank Accounts module and click on the bank account you want to modify. The Bank Account Details page will open. Click the Edit button to open a modal window. Uncheck the Is Active box and click Save. The bank account will be removed from the list on the Bank Accounts dashboard.