What is the consents module

Modern companies have clear legal and regulatory obligations to obtain and manage consent, whether for storing personal data, processing information, or performing specific business activities. Employees and users may also be required to confirm acceptance of company policies, responsibilities, or internal rules.

The Consents module in Vault Synapse centralizes this process, enabling organizations to create, publish, track, and archive consent documents. It distinguishes between two types of consent. System Consent refers to company-wide documents defined and published by administrators, such as GDPR compliance requirements, security policies, or regulatory agreements, which require acknowledgment and signature from relevant users. User Consent applies to employee-specific agreements, such as role responsibilities, training acknowledgments, or department-level obligations, which individuals are required to sign and file.

To access consents, click the Consents icon in the main sidebar menu. This opens the Consents Dashboard, where all consent files are displayed in an organized, column-based layout. The columns provide key details, including the title, description, creator, last signature date, number and percentage of signatures, and the most recent changes with the name of the user who made them. 

Files are grouped into sections according to their state—Published, Draft, or Archived—making it easy to track their current lifecycle.

You can further refine your view using filters. The State filter allows you to display active, inactive, or both types of documents. Additional filters let you sort by Status (Draft, Published, Archived) or by Category (System Consent, User Consent), giving you precise control over the information displayed.