Candidates

The Candidates module is designed to manage and monitor recruitment processes. It allows you to view resumes, track positions applied for, manage proposed starting dates, store salary details, and more. You can add comments for reviewers, rate candidate skills, store and share files, and enable time tracking against candidates.

In the configuration view, you can turn time tracking on or off for candidates and adjust related settings. You can also manage file types, which are displayed in columns showing the file name, the entity/module it belongs to, the file format, and the maximum allowed file size in MB. The action icon at the end of each row lets you edit file type settings or restore them to default.

You can activate or deactivate the module by toggling the switch in the top right corner of the screen. 

How to enable/disable time tracking for candidates

To turn time tracking for candidates on or off, simply use the toggle in the Candidates window.

How to edit file types in Candidates

To update a file type, select it from the list, click the action icon at the end of its row, and choose Edit. A modal window will open where you can make the necessary changes. Click Save to apply updates.

How to restore file type defaults in the Candidates module

To revert a file type to its default configuration, locate it in the list, click the action icon at the end of the row, and select Restore Defaults. A modal window will appear showing the default settings. Click Save to confirm and restore. 

Configuring time tracking settings for candidates

If time tracking is enabled for candidates, you can configure its behavior by clicking the gear icon next to the toggle. This opens a settings window where you can define:

• Time Entries at Level (required) – Select the level at which time will be logged: Entity, Entity Type, Task List, or Task.
• Default Task List Type – Choose from predefined options set by your organization administrator (e.g., Archive, New, Release, Other).
• Activity Type – Select from the available activity categories such as Support, Sales, Administration, etc.
• Maximum Time Entry Duration (in minutes) (required) – Set the maximum length of a single time entry. Entries exceeding this limit will not be saved.
• Maximum Deleting Time in the Past (in hours) (required) – Define the time window within which past entries can be deleted.
• Maximum Editing Time in the Past (in hours) (required) – Define how far back in time entries can be edited.
• Maximum Editing Time in the Future (in minutes) (required) – Limit how far in advance time entries can be created or modified.
• Maximum Logging Time in the Past (in hours) (required) – Set the maximum allowable past period for logging time entries.

Once all values are entered, click Save to apply the changes.