What is office basic info

The Office Basic Info form provides a central overview of all essential details related to an office. It includes the office name, current managers, seat allocation and capacity, address, building information, and the associated office store. You can also assign a unique color to an office. This form gives you everything you need to know at a glance.

If you need to update office details—such as replacing a manager, changing the address, or adjusting seat counts—you can easily do so. Just open the Basic Info form for the relevant office, make your edits, and save the changes. The system will reflect your updates immediately. 

To access this information, navigate to the Offices module. Once inside the office’s profile, click on the Basic Info tab to view or edit its core details.

The Basic Info form contains the following:   

Office

• Office Name (required): Enter the office name.
• Office Code (required): Provide the code used within your organization for this office.
• Color: Choose a color from the palette to visually differentiate this office in reports and dashboards.
• Is Roaming: Keep checked if you want specific data stored in the cloud and accessible across devices.
• Is Active: Keep checked while the office is operational.

Seats

• Seats Actual: Number of currently allocated seats in the office.
• Seats Potential: Maximum number of seats that can be created in the office space.

Office Building

• Company: Name of the building owner or administrator.
• Full Name: Contact person for the company.
• Email: Contact person’s email address.
• Phone: Contact person’s phone number in international format (up to two numbers allowed). 

Address

Click the + button to add the office’s primary address. A modal window will appear with the following fields:

• Address Label (required): Example: Primary address, Correspondence address.
• Address Line 1 (required): Building number and street name.
• Address Line 2: Additional details (e.g., building name).
• City (required): Town or city name.
• State: State or county, if applicable.
• Country (required): Select from the dropdown list.
• Postal Code (required): ZIP or postal code.
• Latitude: Optional north–south geographic coordinate for map location.
• Longitude: Optional east–west geographic coordinate for map location.

Office Store

• Headphones: Number of headphones available.
• Keyboards: Number of keyboards available.
• Mice: Number of computer mice available.
• Mouse Pads: Number of mouse pads available.
• Reductions (HDMI → Mini DP): Number of reductions available.
• Other: Any additional office details to be displayed on the Basic Info page.

Note! Vault Synapse is a highly customizable tool, meaning certain fields can be additionally customized based on your business needs and preferences.

Note! A user can access the office information only with the relevant permissions/access rights given by the administrator.