How to create a budget

A budget will be created during the transaction approval process in the Decision Center.

If you want to create a budget for a transaction in the draft status, you need to approve it (if you are an approver) or submit it for approval first.

Learn how to approve estimates here.

To create a budget, locate the Finance icon in the main side menu and select Decision Center from the dropdown.

The Decision Center window consisting of two panes will open. You can view pending and resolved items on the left; the most recent item will open on the right of the screen by default.

Note: You can only create a budget for pending estimates, not for pending purchase orders.

Click on the pending item you want to approve and create the budget for.

A modal window will open, displaying information about the item and the most recent activity.

Fill out the fields:

• Select the currency and enter the budget amount. (Consider any likely changes in cost or currency difference related to the estimate). 
• The Budget Description will be populated with the name of the project from which the estimate has been submitted for approval. You can rewrite the budget description with your own title or select a relevant budget from the dropdown.
• Tick Use Cost Center and find the correct item in the dropdown or select Order Number from the dropdown to link this budget.
• Type a Response to the Requester (e.g. validated, approved, etc.) and click Approve.

Approving the estimate will create a budget, which will now appear in the project above the transactions list.