User assets

How to view user assets

To view a user’s assets, navigate to the Users module, select a user, and open the Assets tab. A list of devices associated with the user account will be displayed, along with Serial number, asset model, acquisition date, asset kit, asset type and more.

You can filter grids. Use filters to help narrow down your search.

Clicking on values in the asset view will take you to various tabs across Vault Synapse's modules.

The display function allows you to choose how many items appear on a page (10, 20, 50, or 100).

In the asset list, you can change and save the width of the columns in the grid itself. Click the save button to save the changes.

The columns in the grid are optional and are based on your configuration. Click the link to find out how to customize the view.

You can see this information from the asset view:

• Model – The model of the asset, such as Lenovo P14S, Apple MacBook Air 13.6". etc. Select the asset model from the dropdown.
• S/N – The serial number of the asset.
• Tag # – This is the tag number which you can use to search for the asset when locating it in the future. This tag is auto generated by Vault Synapse but can be changed.
• Warranty Length (mo.) – The length of the warranty for the asset, valued in months.
• Life of Asset (mo.) – The length of the total accounting life of the asset, valued in months.
• Notes – You have the option to save additional information here.
• Secret – You can enter any secret information about the asset into this field, such as a Bitwarden key. This key is entered manually.
• Purchase Order # – The number of the purchase order. A purchase order can be created in the Purchase Orders module or in project transactions and linked with the asset.
• Purchase Date – The date on which the asset was purchased.
• Condition – The current condition of the asset.
• Assignee – Assign the asset to yourself, another user, a project, or contact.
• Owned by – The name of the personnel, company, project, or office that owns the asset.
• Asset Kit – If the asset is a part of an asset kit, you can select the relevant asset kit from the dropdown.
• Labels – Choose any applicable labels. Labels are created under the Asset Label tab and group assets.
• Location – The last known location of the asset.
• Delivery Note – A document that accompanies the delivery of the asset, typically providing the name of the product and the quantity of the units present.
• Quick Note – Enter any important piece of information that should not be missed here. For example: “out of warranty soon”. If this field has been added to the customized Assets view, the note will be visible in the asset line.
• Quick Warning – A quick warning can be added to the asset on its details page to ensure an action is performed. For example: “inspection unsatisfactory”.
• Quick Criticality – A quick criticality added to an asset on its Details page can alert the person responsible when they need to act. For example: “broken, immediate replacement required”.
• Is Active – This box is checked by default. Unticking this checkbox will change the status from active to inactive. 

Note! Vault Synapse is a highly customizable tool, meaning certain parts and functionalities of the application can be additionally built-in or customized based on your business needs and preferences.