How to create a new office

Vault Synapse gives you a complete overview of your offices, including related documents, transactions, personnel, time off, time tracking, checklists, assets, contacts, and boards

To add a new office, open the Offices module and click Add New in the top-right corner of the screen. A modal window will appear where you can enter the office details.

When creating a new office, the modal window will be divided into 5 sections. Mandatory fields must be completed, but it is recommended to fill in all sections to ensure a complete and detailed office profile.

Office

• Office Name (required): Enter the office name.
• Office Code (required): Provide the code used within your organization for this office.
• Color (optional): Choose a color from the palette to visually differentiate this office in reports and dashboards.
• Is Roaming: Keep checked if you want specific data stored in the cloud and accessible across devices.
• Is Active: Keep checked while the office is operational.

Seats

• Seats Actual (optional): Number of currently allocated seats in the office.
• Seats Potential (optional): Maximum number of seats that can be created in the office space.

Office Building

• Company (optional): Name of the building owner or administrator.
• Full Name (optional): Contact person for the company.
• Email (optional): Contact person’s email address.
• Phone (optional): Contact person’s phone number in international format (up to two numbers allowed).

Address

Click the + button to add the office’s primary address. A modal window will appear with the following fields:

• Address Label (required): Example: Primary address, Correspondence address.
• Address Line 1 (required): Building number and street name.
• Address Line 2 (optional): Additional details (e.g., building name).
• City (required): Town or city name.
• State: State or county, if applicable.
• Country (required): Select from the dropdown list.
• Postal Code (required): ZIP or postal code. 
• Latitude: Optional north–south geographic coordinate for map location. 
• Longitude: Optional east–west geographic coordinate for map location. 

Office Store

• Headphones (optional): Number of headphones available.
• Keyboards (optional): Number of keyboards available.
• Mice (optional): Number of computer mice available.
• Mouse Pads (optional): Number of mouse pads available.
• Reductions (HDMI → Mini DP) (optional): Number of reductions available.
• Other: Any additional office details to be displayed on the Basic Info page.

Once all information is entered, click Save to create the office.